Privacy Notice for Isle of Man Sport and Isle of Man Sport Aid
Department of Education, Sport and Culture as Data controller
The Department of Education, Sport and Culture is a data controller for the purposes of the Data Protection Act 2002/General Data Protection Regulation (Isle of Man) Order 2018. The contact details for the Department of Education, Sport and Culture are:
Thie Slieau Whallian
Foxdale Road
St John's
Isle of Man
IM4 3AS
Email: DPO-DESC@gov.im
In addition to the information set out in the Isle of Man Privacy Notice, we may also collect the following information about you:
- Name
- Contact details
- Governing Body of Sport details
- Photographs
- Payment / Financial Details
The Data Protection Officer for the Department of Education, Sport and Culture is:
Tahir Deen
Thie Slieau Whallian
Foxdale Road
St John's
Isle of Man
IM4 3AS
Tel 01624 698386
Email: DPO-DESC@gov.im
How we will use the information we collect about you
The Department of Education, Sport and Culture will use your information to:
- Send you information in relation to Isle of Man Sport and Isle of Man Sport Aid
- Effectively and efficiently correspond with you
- Help process applications for assistance and/or funding
- Help prevent and detect crime
The Department of Education Sport and Culture has a statutory obligation to check and verify the data you provide to us via application forms, claim forms, reconciliation forms etc.
This may include checks of publicly available information but in some cases, where it is necessary and relevant to your application, the information you provide may be disclosed or shared with other organisations.
This will only be done where there is a legal obligation for us to do so. We will do this to allow us to:
- Process applications
- Verify the information and documentation you have provided is correct
- Help prevent and detect crime including fraud, money laundering, identity theft or other criminal offences.
How we will share the information we collect about you
Third parties we may share your data with include, for example:
- Isle of Man Government Treasury
- Governing Bodies of Sport
- IOM Sport staff
- Secondary schools on the Isle of Man and University College Isle of Man
- Microsoft Teams and other online software such as Output, Nutritics, and Athlete Monitoring that might be utilised to provide efficient and effective support to individuals and groups
- Kings Williams College (if individuals are schooled there)
- Governing Bodies of Sport
- National Governing Bodies of Sport
- IOM Sport, MSR and NSC staff to facilitate support and access for organisations, groups and individuals
- The Isle of Man Sport Aid committee
- TASS / Sport England to administer and remain accredited to the TASS Programme
- Performance Service Providers (on and off-Island) where indicated as part of an individual’s performance plan or GBS enquiry
Information obtained or disclosed by third parties will not be used for any other purpose other than to process payments or financial awards / support.
Failure to provide the information as above will result in payments or claims not being paid to the intended recipient(s).
Protecting your information
The Department of Education, Sport and Culture will:
- Keep your information safe and secure in compliance with its information security policy
- Only use and disclose your information as detailed above, where necessary
- Retain the information for no longer than is necessary and your information will be permanently deleted once the timeframes set out below have been reached.
Transfer of information outside the EEA
The Department will not transfer data outside the EEA.
More information
You can find out more information including:
- Looking at the Isle of Man Government Department of Education, Sport and Culture Privacy Policy here: https://www.gov.im/about-the-government/departments/education-sport-and-culture/privacy-notice/
- Contacting our Data Protection Officer who is:
Tahir Deen
Thie Slieau Whallian
Foxdale Road
St John's
Isle of Man
IM4 3AS
Tel:01624 698386
Email: DPO-DESC@gov.im - Asking to see your information or making a complaint if you feel that your information is not being handled by clicking on this link: https://www.gov.im/about-the-government/departments/education-sport-and-culture/privacy-notice/.
- Making a subject access request which is a request for all of the personal data we hold about you.
Freedom of Information
|
Requests for Information, submitted in accordance with Freedom of Information Act 2015. |
The following information is collected for the purpose of meeting a request you have made for information.
Title First name Surname Address Email Address Phone number Mobile number |
Your rights
You have a right to access your personal data to ensure that it is accurate, and to request that it is rectified, blocked, erased or destroyed if it is inaccurate.
To make any request relating to your data held by us, please contact the Data
Protection Officer for the Department of Education, Sport and Culture name who is:
Tahir Deen
Thie Slieau Whallian
Foxdale Road
St John's
Isle of Man
IM4 3AS
Tel:01624 698386
Email: DPO-DESC@gov.im
If you are not satisfied with the response you receive, you may also complain to the Information Commissioner, whose details can be found on www.inforights.im, or the relevant supervisory authority. You may have a right to other remedies.
| Document type | Retention periods |
|---|---|
|
IOM Sport – GBS Engagement Form, Recognition Review checklist, accompanying documentation, policies, accounts etc. (provided by Governing Bodies of Sport) |
6 financial years (plus current year) |
| IOM Sport – “Support for Sport” application Form | 6 financial years (plus current year) |
| IOM Sport – Application to join the IOM Sport Committee and supporting documentation including CV, references etc. (successful applications) | For the duration of the committee member’s four year appointment |
| IOM Sport – Application to join the IOM Sport Committee and supporting documentation including CV, references etc. (unsuccessful applications) | Current financial year |
| IOM Sport – Committee members claim forms | 6 financial years (plus current year) |
| IOM Sport – Contact Details Form (for IOM Sport Committee Members) | For the duration of the committee member’s four year appointment. |
| IOM Sport – “Contact Details Form” (for Governing Bodies of Sport) | Until a re-submission of a new form which replaces or updates the current information. |
| IOM Sport – “Contact Details Form” (for Development Officers) | For the duration of Development Officer’s contract or upon resignation of the officer (whichever comes first). |
| IOM Sport – “Funding / Support Claim” Form | 6 financial years (plus current year) |
| IOM Sport – “Bank / Payment Details” Form (for recipients of financial awards / support) | 6 financial years (plus current year) |
| IOM Sport – Sports Awards Nomination Submission | Until the shortlisting process has been completed for each event. |
| IOM Sport Aid – Application Forms | Current financial year |
| IOM Sport Aid – Updated Information Form | Current financial year |
| IOM Sport Aid – Financial / Support Claim Form | 6 financial years (plus current year). |
| IOM Sport Aid – Monthly Report Form (completed by athletes) | Current financial year. |
| IOM Sport Aid – Athlete performance plans, reports and updates (completed by IOM Sport Team & Support Team) | Until individual leaves the performance support pathway |